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Privacy Policy for Customer Portal

In the following, we provide information on the collection of personal data when using the Customer Portal platform (hereinafter referred to as "platform).

 

1. Identity of the controller

Panalpina Management Ltd (hereinafter “Panalpina”), Viaduktstrasse, 42, CH-4002 Basel

2. Contact details of the data protection officer

You can reach the responsible data protection officer under privacy@panalpina.com

3. Purpose and legal basis for data processing

We process personal data in accordance with the provisions of the General Data Protection Regulation (GDPR):

(1) For the fulfilment of contractual obligations (Art. 6 para. 1 b GDPR)

The processing of data is carried out to provide services within the framework of the execution of our contracts with our customers or to carry out pre-contractual measures, which take place on request. Further details regarding data processing purposes can be found in the relevant contractual documents and terms and conditions.

(2) Based on your consent (Art. 6 para. 1 a GDPR)

 If you have given us your consent to process personal data for certain purposes (e.g. passing on data within the Group) the legality of this processing is given on the basis of your consent. Your consent can be revoked at any time.

(3) Based on legitimate interests (Art. 6 para. 1 f GDPR)

If necessary, we process your data beyond the actual fulfillment of the contract to protect the legitimate interests of us or third parties, in particular, review and optimization of procedures.

4. Recipients of data

Within Panalpina, those departments and Panalpina affiliates worldwide that need your data to fulfil our contractual and legal obligations will have access to it. Service providers may also receive data for these purposes.

With regard to the transfer of data to recipients outside our company, we may only pass on information about you if this is necessary for the performance of a contract or in order to take steps at the request of the data subject prior to entering into a contractor you have consented.

5. Collection of personal data during informational use

We do not collect any personal data if you use this website for purely informational purposes, i.e. if you do not log in, register or otherwise transmit information to us to use the website – with the exception of the data that your browser transmits to enable you to visit the website.

This includes:

  • IP address
  • Date and time of request
  • Time difference from Greenwich Mean Time (GMT)
  • Content of the request (specific page)
  • Access status/HTTP status code
  • Volume of data transmitted in each case
  • Website from which the request originates
  • Browser
  • Operating system and its interface
  • Language and version of the browser software

6. Use of cookies for functional purposes

Additionally, cookies are stored on your computer when you use the website. Cookies are small text files that are allocated to the browser you are using and saved on your hard drive, by way of which certain information is passed on to the provider that set the cookie (in this case, us). Their purpose is to make the online service more user-friendly and effective. We use cookies to be able to identify you for subsequent visits if you have an account with us. Without them, you would have to log in again for every visit.

You can configure your browser settings according to your preferences, and for example block third-party cookies or all cookies. However, please note that you may not be able to use all of the functions of this website.

 

7. Use of Matomo

On this website data is collected and stored using the web analysis service software Matomo (www.matomo.org), a service of the provider InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand, ("Matomo") on the basis of our justified interest in the statistical analysis of user behaviour for optimisation and marketing purposes in accordance with Art. 6 para. 1 lit. f GDPR.

From this data, pseudonymised user profiles can be created and evaluated for the same purpose. Cookies may be used for this purpose. Cookies are small text files that are stored locally in the cache of the Internet browser of the page visitor. The cookies enable, among other things, the recognition of the Internet browser. The data collected using Matomo technology (including your pseudonymised IP address) is processed on our servers. .

The information generated by the cookie in the pseudonymous user profile is not used to personally identify the visitor to this website and is not merged with personal data about the bearer of the pseudonym.

If you do not agree with the storage and evaluation of this data from your visit, you can object to its subsequent storage and use at any time by mouse click. In this case, a so-called opt-out cookie is stored in your browser, which means that Matomo does not collect any session data. Please note that the complete deletion of your cookies means that the opt-out cookie will also be deleted and may have to be reactivated by you.

8. Duration of storage

Unless otherwise stated, we store usage data or other personal data as long as we deem it necessary or appropriate to comply with applicable laws or as long as we deem it necessary for the purposes for which they are processed. We will delete your data as soon as they are no longer needed and in any case after the expiry of the legally prescribed maximum retention period.

 

9. Rights of the data subject

If the statutory requirements are met, you have the following rights:

·        Right to information

·        Right to rectification

·        Right to erasure

·        Right to restriction of processing

·        Right to data portability.

In addition, you have the right to object at any time to the processing of your personal data, which is based on your consent or our legitimate interests.

 

10. Right of appeal to the supervisory authority

You have the right to complain to the competent supervisory authority if you believe that the processing of your personal data is not lawful.

 

11. Data security

We maintain up-to-date technical measures to ensure data security, in particular to protect your personal data from risks during data transmission and from being accessed by third parties. These are adjusted according to the current state of the art.

12. Changes to the privacy policy

We reserve the right to change this privacy policy at any time. You will find the date of   the most recent change at the end of the privacy policy.

Version: 18th February 2019